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Virtual Meetings

With the emergence of virtual meetings, it has become the business norm bringing forth value and greater collaboration with many locally and internationally. While virtual meetings many not entirely resolve the challenges of meeting culture, the do offer advantages of traditional in-person meetings – as stop gaps. Virtual meetings offer transformative changes in meeting and collaboration dynamics, making them a vital too in the modern business landscape and ever-growing business infrastructure.


What is a Virtual Meeting?

A virtual meeting is just like an in-person meeting, however via digital communication tools. The meaning of virtual meeting lies within the ability to allow individuals or groups to connect, collaborate and communicate remotely – regardless of their actual location. This is via means of video conference, audio calls, shared screens – or all of these at once! This fosters effective communication with convenience and flexibility to all involved.

The driving factor of effective virtual meetings relies on the right technology and software to deliver a seamless tool of engagement. This includes the right hardware and system for your meeting space, breakout room or office along with the right platform that integrates with the hardware.


What type of Virtual Meetings are there?

A virtual meeting can vary depending on the prescribed way of communication required and type of event. Here are some generalised examples of Virtual Meetings:

Video & Web Conferencing

Video conferencing enables both audio and video in real time between multiple participants who are in different locations. This is a general example of a virtual face-to-face meeting without being at the same location, as you can see and hear the other participants and engage at the same time. This also gives experiences of sharing screens for presentations and collaboration.


Webinars are usually a one-to-many format of communications. This generally involves presenters or a panel of speakers who deliver presentations, lectures, or workshops to an audience. This gives options to for attendees to register at an event page for organisers to get insights on who attendees are, where they are from and to also provide additional information and recordings post event.

Webinars are also very interactive, giving opportunities for breakout rooms – which can be randomly generated or by selection of participants to brainstorm or develop ideas outside of the main webinar. Webinars also offer features such as Q&A section where participants can post questions for answering throughout the webinar and also polls which can be voted on throughout the webinar. This allows participants to engage with the presenter and content.


Teleconferencing is one of the oldest forms of virtual communication. Also known as audio conferencing, multiple participants can dial in via a Video or Web Conference with details provided on the digital invitation or as simple with some phone systems where you can have multiple callers one the same phone call.

While this option lakes the visual component, such as being able to share screens and see the other participants, this still gives the attendees a form of engagement into the meeting.


How can Scope EI assist with virtual meetings?

Our team are powered with the latest products and training from Microsoft Teams, Yealink and Q-SYS, giving a range of communication and audio-visual products to complete any type of meeting, conference or lecture room, giving you the confidence that a tailored solution will fit your needs.

We do have a vast product availability range of other Conferencing Software and Brands also available to ensure that your office and systems are streamlined accordingly.


For more information on solutions and how we can deliver technology installations and retrofits, please contact us today!

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